BetaSuite 360 Online ERP

ERP vs POS — Which Does Your Business Need?

Understand the difference. Know which fits your stage. See what BetaSuite offers both.

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Complete POS Features Built for East African Retail

From M-Pesa to KRA eTIMS — every tool your retail business needs in one system

M-Pesa Native Payments

Accept M-Pesa STK Push, Paybill, Till Number and C2B payments directly at the point of sale with zero manual reconciliation. BetaSuite connects to Safaricom Daraja API so every transaction is instantly posted to the customer account, matched against the invoice, and reflected in real-time financial reports — eliminating end-of-day cash-count discrepancies that cost Kenyan retailers thousands of shillings every week.

KRA eTIMS Compliant Receipts

Every sale generates a KRA-compliant fiscal receipt submitted automatically to the Kenya Revenue Authority VSCU in real time. BetaSuite handles B2C and B2B invoice types, credit notes, and stock movement declarations — so your business stays 100% compliant without any manual filing. If a submission fails, the system retries silently in the background and alerts you only when human intervention is required.

Offline Mode — Sells Without Internet

Network outages no longer stop your business. BetaSuite's desktop POS caches your product catalogue, customer accounts and pricing locally so sales continue uninterrupted even when internet connectivity drops. Transactions are queued and automatically synchronised to the cloud the moment connectivity is restored — with full audit trails showing which sales occurred offline and when they synced.

Multi-Branch Central Management

Manage every shop, outlet and kiosk from a single head-office dashboard. Stock transfers, price changes and promotion updates pushed from headquarters take effect across all branches instantly. Branch managers see only their own data while senior management gets consolidated sales, stock and cash reports across the entire chain — making multi-location retail genuinely manageable.

Barcode Scanning & Product Search

Speed up checkout with barcode scanning on USB and Bluetooth scanners, or search products by name, SKU or category in milliseconds. BetaSuite supports bundle products, variants by size and colour, and quantity-based pricing tiers — so whether you run a fashion boutique, supermarket or hardware store, the checkout experience is fast and accurate every time.

Real-Time Sales Analytics

Understand exactly what is selling, who is selling it, and which hours generate the most revenue with live dashboards that update the moment a sale is made. Drill down by product, cashier, branch or time period. Schedule automated end-of-day Z-reports and shift-variance reports to be emailed to management — giving owners visibility without requiring them to be on-site.

Customer Accounts & Loyalty

Build a loyal customer base by attaching every sale to a customer profile. BetaSuite tracks purchase history, outstanding balances on credit accounts, and accumulated loyalty points that customers can redeem at checkout. Automated WhatsApp and SMS messages remind customers of their points balance and notify them of promotions — increasing repeat visit rates without any manual effort.

Thermal & Network Printing

Print receipts, delivery notes and shelf labels on any USB or network thermal printer. BetaSuite supports 58mm and 80mm receipt printers from all major brands including Epson, Star, Bixolon and generic Chinese thermal printers common in Kenya. Configurable per-branch printing rules ensure the right documents print on the right printers at the right counters automatically.

How BetaSuite POS Works

Get set up and processing sales in under a day

1

Set Up Your Products & Branches

Import your product catalogue from Excel or enter items manually. Configure branches, assign cashiers and set up your M-Pesa shortcodes, KRA PIN and printer settings. Our onboarding team guides you through the entire configuration in a single session.

2

Train Your Cashiers

The checkout interface is deliberately simple — a search bar, a product grid and four payment buttons (Cash, M-Pesa, Card, Credit). Most cashiers are fully productive after 30 minutes of training. Role-based access means they can only see and do what they need to.

3

Start Selling & Collecting

Process sales, accept M-Pesa payments and print KRA-compliant receipts from day one. Every transaction syncs to the cloud in real time so head office sees live sales figures across all branches without waiting for end-of-day reports.

4

Review Reports & Optimise

Use daily, weekly and monthly analytics to identify fast-moving products, peak trading hours and top-performing cashiers. Re-order alerts notify you before stock runs out. Financial summaries feed directly into your accounting module with zero duplicate data entry.

Frequently Asked Questions

Yes — M-Pesa is built into the core of BetaSuite, not bolted on as an afterthought. We integrate with Safaricom Daraja API for STK Push (customer-initiated payment prompt), Paybill, Buy Goods (Till Number) and C2B transactions. You configure your shortcode once in the admin panel and M-Pesa works automatically at every counter across all your branches. Reconciliation is fully automated.

Yes. BetaSuite is a KRA eTIMS VSCU-certified system. Every sale automatically generates a fiscal receipt that is submitted to Kenya Revenue Authority in real time. The system handles B2C receipts, B2B tax invoices, credit notes and stock movement declarations as required by the eTIMS mandate. If KRA's servers are temporarily unavailable, transactions are queued and submitted automatically once connectivity is restored.

Yes. The BetaSuite desktop POS caches your product catalogue, customer list and pricing rules locally. When internet drops, the till continues processing sales normally — payments in cash, M-Pesa USSD and card all work. Transactions are stored locally and automatically synchronised to the cloud when connectivity is restored. The system logs which transactions occurred offline so your audit trail is complete.

BetaSuite has no hard limit on the number of branches. Kenyan businesses currently run from 1 to 40+ branches on the same subscription. Each branch gets its own cashier logins, stock levels, M-Pesa shortcode and KRA credentials while head office sees consolidated reports across all locations. Pricing is per branch, so you only pay for what you use.

BetaSuite runs on Windows PCs, Android tablets and web browsers — so you can use the hardware you already own. It works with most USB and network thermal receipt printers including Epson, Star and Bixolon. We also support USB and Bluetooth barcode scanners. Our team can advise on recommended hardware bundles if you are setting up a new branch from scratch.

Most single-branch retail businesses are live within 2–5 business days. The implementation covers product catalogue import, cashier training, printer setup, M-Pesa configuration and eTIMS activation. Multi-branch rollouts typically take 1–3 weeks depending on the number of locations and complexity of your product catalogue and pricing structure.

Yes. BetaSuite supports credit accounts for trusted customers with configurable credit limits and payment terms. Credit sales post to the customer's account and appear in the aged-debtors report. When the customer pays, the receipt is matched against the outstanding balance. Automated SMS and WhatsApp reminders can be sent to customers with overdue balances — reducing debtor days significantly.

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