BetaSuite 360 Online ERP

The Right Recipe — Every Production Run

Multi-level BOMs. Version control. Costing. Linked to production orders automatically.

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Manufacturing ERP Features for Kenyan Producers

Plan production, control materials, track costs and maintain quality — all in one system

Bill of Materials Management

Define multi-level bills of materials for every finished product, including all raw materials, sub-assemblies, packaging components and their standard quantities. BetaSuite supports variant BOMs for different product sizes or specifications. When a production order is raised, the BOM automatically determines what materials to issue from the warehouse — preventing under-supply that halts production and over-issue that inflates costs.

Production Order Management

Create production orders for planned batches, track them through each stage of manufacturing and close them when finished goods are received into stock. BetaSuite records the actual materials consumed against the standard BOM quantities, calculates variances and posts the completed goods to inventory at the correct production cost. Every production order has a complete audit trail from planned to actual.

Work Order & Work Centre Scheduling

Break production orders into work orders assigned to specific work centres, machines or production lines. Assign planned hours, track actual time spent and calculate work centre utilisation rates. Production supervisors see all open work orders for their area in a single dashboard, prioritised by urgency and due date — so the right jobs are worked on in the right sequence every shift.

Raw Material & WIP Inventory

Track raw materials, work-in-progress (WIP) and finished goods separately with real-time stock levels at each stage of the production process. Material issue from the warehouse to the shop floor is controlled by the production order and recorded against the batch. BetaSuite prevents production from committing to orders when raw material stock is insufficient, avoiding the mid-run stockouts that disrupt schedules.

Quality Control & NCR Management

Record quality inspections at goods inward, in-process and finished goods stages. When items fail inspection, raise a Non-Conformance Report (NCR) that tracks the defect, its cause, the affected quantity and the corrective action taken. NCR analytics identify recurring quality issues by supplier, work centre or operator — giving quality managers the data to drive systematic improvement.

Production Costing & Variance Analysis

Calculate the actual cost of every production batch by capturing material cost, direct labour time, machine time and overhead allocation. BetaSuite compares actual production costs against the standard cost defined on the BOM and reports variances by production order. This analysis tells you exactly where production costs are running over or under budget — enabling targeted efficiency improvements.

Production Planning & Scheduling

Plan your production schedule based on sales orders, demand forecasts and available raw material stock. BetaSuite's production planning tool shows material requirements for planned production, identifies shortfalls and generates purchase requisitions automatically. Visual production schedules help plant managers balance workloads across work centres and avoid bottlenecks before they impact delivery deadlines.

Finished Goods & Dispatch Integration

When a production order is completed, finished goods move into the sales inventory automatically with the correct batch number, production date and cost. Sales orders waiting for the batch are fulfilled immediately. Traceability reports link every finished goods sale back to the specific production order, raw material batches and supplier GRNs — essential for product recalls and quality investigations.

How BetaSuite Manufacturing ERP Works

From sales order to finished goods — a controlled, traceable production flow

1

Plan Production from Demand

Production orders are raised from sales orders, forecasts or stock replenishment needs. The BOM automatically calculates what materials are needed. Material availability is checked against current stock and purchase orders are raised for any shortfalls.

2

Issue Materials to Production

The warehouse issues raw materials against the production order quantities. Actual issue quantities are recorded, FEFO batch selection is applied for perishables and the shop floor receives a clear picking list — preventing confusion and waste.

3

Track Production Progress

Work orders are completed at each stage and production progress is updated in BetaSuite. Quality checks are recorded at each gate. Supervisors see real-time completion status without leaving the production floor — using the mobile app or any browser.

4

Receive Finished Goods & Close

Completed batches are received into finished goods stock with the actual cost calculated. Variances from standard are reported. The production order is closed, costing is finalised and the goods are available for dispatch against waiting sales orders immediately.

Frequently Asked Questions

Yes. BetaSuite supports multi-level BOMs where a finished product's BOM includes sub-assemblies, each of which has its own BOM of components. When you raise a production order, the system explodes the BOM across all levels to give you a complete material requirements list. This is essential for complex manufactured products where sub-assemblies are produced separately before final assembly.

BetaSuite calculates production cost by summing the actual material cost (based on weighted average cost of issued materials), direct labour time at the work centre rate, and any overhead allocation configured for the production process. This actual cost is compared against the standard cost on the BOM to produce a variance report. The actual cost becomes the inventory value of the finished goods batch.

Yes. BetaSuite traces every batch of finished goods back to the specific raw material batches consumed in production. If a quality issue is discovered after goods are sold, you can identify which sales orders received the affected batch and which supplier's raw materials were used — enabling a targeted, documented product recall that minimises cost and reputational damage.

Quality inspections can be configured at three stages: goods inward (checking incoming raw materials), in-process (checking quality during production at defined checkpoints) and finished goods (checking the completed batch before it enters saleable stock). Failed inspections trigger an NCR record that documents the defect, the inspector's findings, the corrective action taken and who approved the resolution.

Yes — manufacturing is fully integrated with sales, inventory, purchasing and finance in BetaSuite. Sales orders can trigger production orders. Completed production automatically replenishes finished goods stock. Raw material shortfalls generate purchase requisitions. Production costs post to the general ledger automatically. This end-to-end integration eliminates the data gaps and manual transfers that cause errors in standalone manufacturing systems.

Yes. BetaSuite supports both make-to-order (producing specifically against a customer sales order) and make-to-stock (producing to replenish a finished goods buffer). In make-to-order mode, the production order is linked to the specific sales order and the finished goods are reserved for that customer on completion. In make-to-stock mode, finished goods enter the general inventory available for any sales order.

Yes. The production dashboard shows all open production orders with their current stage, percentage completion and due date. Work centre dashboards show active and queued work orders with estimated completion times. Production supervisors can update progress from the shop floor using any browser or the mobile app — so management has live visibility without needing to walk the factory floor.

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