BetaSuite 360 Online ERP

BetaSuite vs Dynamics 365 — Right-Sized for Kenya

All the depth. Kenya-native features. Fraction of the cost. Weeks not years to implement.

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Why East African Businesses Choose BetaSuite ERP

A complete cloud ERP built for how businesses in Kenya, Uganda, Tanzania and Rwanda actually operate

Built Specifically for East Africa

BetaSuite is designed from the ground up for East African business requirements — not a global system with local workarounds. M-Pesa integration, KRA eTIMS compliance, NHIF and NSSF payroll statutory deductions, Kenya Employment Act leave rules and multi-currency support for KES, UGX, TZS and RWF are all built in as first-class features. You get a system that works correctly in your business environment from day one.

30+ Integrated Modules

BetaSuite covers every aspect of running a modern East African business: Retail POS, Restaurant POS, Inventory, Finance and Accounting, HR and Payroll, Manufacturing, Fleet Management, Clinic Management, Accommodation PMS, Property and Tenant Management, Sales CRM, Marketing Automation and the BetaCom communications platform. Every module shares one database — eliminating the data silos, manual re-entry and reconciliation challenges of using separate systems for different business functions.

True Cloud — Access From Anywhere

BetaSuite runs on secure cloud infrastructure accessible from any browser or mobile device — so your branch manager in Mombasa, your accountant in Nairobi and your investor in London all see the same live business data. The cloud model eliminates the need for on-premise servers, local IT maintenance and expensive hardware upgrades. System updates, security patches and new features are deployed automatically without any downtime or IT intervention from your side.

Multi-Branch & Multi-Entity Support

BetaSuite is architected for businesses with multiple branches, retail locations, restaurants, warehouses or even separate company entities under common ownership. Each branch has its own configuration, access controls, stock levels and financial accounts while senior management sees consolidated reporting across the entire group. Expand from one location to twenty without changing your ERP system — BetaSuite scales with your business.

6 Purpose-Built Mobile Apps

BetaGO mobile apps extend BetaSuite to wherever your team operates — MarketGo for field sales, DeliveryGo for drivers, RetailGo for mobile selling, StaffGo for employee self-service, VanGo for van sales and TouchGo for restaurant waiters. All apps work offline and sync automatically — designed for the reality that East African field operations frequently experience unreliable internet connectivity in rural areas and secondary towns.

Local Support & Onboarding

BetaSuite is supported by a Kenya-based team that understands your business environment and the local regulatory requirements you face. Implementation support, data migration, staff training and ongoing technical support are provided by consultants who can visit your site if needed. Support is available during East African business hours via phone, WhatsApp and email — not a global call centre with a 12-hour time zone difference.

Enterprise Security & Data Protection

BetaSuite stores your business data on encrypted cloud databases with role-based access control, session management and a complete audit trail of every action taken by every user. Data is backed up automatically with point-in-time recovery capability. The system is compliant with Kenya's Data Protection Act 2019 requirements. Your customer, financial and employee data is secure — accessible only to authorised users with the appropriate permissions for their role.

Predictable, Scalable Pricing

BetaSuite is priced on a monthly subscription per active module and per branch — so you pay only for what you actually use. There are no expensive upfront licence fees or hardware costs. As your business grows and you add branches or activate new modules, pricing scales predictably. Most small businesses start with POS and inventory and add finance, HR and marketing as they grow — the system and the pricing grow with you.

How BetaSuite ERP Implementation Works

From sign-up to fully operational — a structured, supported process

1

Discovery & Configuration

Our implementation team learns your business — branches, products, staff, suppliers, customers and processes. We configure BetaSuite to match your specific requirements including M-Pesa shortcodes, KRA eTIMS setup, chart of accounts, HR policies and pricing structures.

2

Data Migration & Testing

Existing data — customers, products, opening balances, employee records — is migrated from your spreadsheets or old system into BetaSuite. We run parallel testing to verify data accuracy before going live. Nothing goes live until you are satisfied with the data quality.

3

Staff Training

Cashiers, managers, accountants and HR staff are trained on the modules relevant to their roles. Training is practical and hands-on using your own real data. We provide user guides and are available during the first days of live operation to assist with any questions that arise.

4

Go Live & Ongoing Support

You go live with BetaSuite backed by our support team. Day 1 issues are resolved quickly. As your team grows in confidence, the system becomes the backbone of your operations. New features are deployed automatically and support is a call or WhatsApp away.

Frequently Asked Questions

BetaSuite is designed specifically for East African business requirements — not adapted from a system built for a different market. M-Pesa integration, KRA eTIMS compliance, local statutory payroll deductions (PAYE, NHIF, NSSF, NITA, Housing Levy) and multi-branch operations for businesses with locations across Kenya, Uganda and Tanzania are all first-class built-in features. You also get local implementation support from a Kenya-based team that understands your regulatory environment.

Implementation time depends on the modules and number of branches involved. A single-branch business implementing POS and inventory can typically be live within 2–5 business days. A multi-branch implementation with finance, HR, payroll and manufacturing modules typically takes 3–8 weeks. The timeline includes data migration, configuration, testing and training. Our implementation team works to your schedule — minimising disruption to your ongoing operations during the transition.

Yes. BetaSuite has native integrations with Safaricom M-Pesa Daraja API, KRA eTIMS VSCU, Meta WhatsApp Business API and major SMS aggregators operating in East Africa. For other third-party systems, BetaSuite provides a REST API that allows your developers or BetaSuite's integration partners to build custom connectors. Common integrations include e-commerce platforms, customer loyalty systems and bank payment gateways.

Yes. BetaSuite stores business data on encrypted PostgreSQL cloud databases with automatic backups, point-in-time recovery and geo-redundant storage. Access is controlled by role-based permissions — each user sees only the data relevant to their role. Every action in the system is logged in an audit trail showing user, timestamp and change details. BetaSuite's security practices are aligned with Kenya's Data Protection Act 2019 requirements for business data handling.

Yes. BetaSuite is used by businesses in Kenya, Uganda, Tanzania and Rwanda. The system supports multi-currency transactions in KES, UGX, TZS and RWF. Country-specific tax compliance features are available — KRA eTIMS for Kenya, with Uganda and Tanzania tax integration on the product roadmap. The HR module supports local statutory deductions for each country. Multi-country businesses can run all operations from one system with country-specific compliance configurations per entity.

BetaSuite is priced on a monthly subscription basis per active module and per branch. There are no expensive upfront licence fees and no hardware costs beyond the devices your team already uses. Pricing scales with your business — you pay only for the modules you activate and the branches you operate. Contact our sales team for a specific quotation based on your module requirements and number of locations. Most small businesses find BetaSuite significantly more affordable than international ERP alternatives.

Your data remains yours at all times. If you choose to leave BetaSuite, we provide a full data export in standard formats (Excel and CSV) covering all your business records — customers, products, transactions, employee records and financial history. You are never locked in to BetaSuite without the ability to retrieve your complete data set. We prefer to earn your continued business through product quality and service rather than data lock-in.

Yes. We offer a guided demonstration of BetaSuite using a pre-loaded demo company with realistic East African business data — so you can see exactly how the system would work for your business type. After the demo, we can set up a trial environment with your own products, customers and data so you experience the system with your real business context. Contact our sales team to schedule a demonstration at a time that suits you.

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