BetaSuite 360 Online ERP

Reconcile Your Bank in Minutes, Not Days

Auto-match bank transactions. M-Pesa statement import. Full outstanding item report.

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Complete Financial Management for East African Businesses

Double-entry accounting, VAT, bank reconciliation and financial reporting — all in one system

Double-Entry General Ledger

BetaSuite runs a fully integrated double-entry general ledger that automatically records every business transaction — from sales and purchases to payroll and journal entries. The chart of accounts is customisable to your business structure, with support for cost centres and project codes for detailed financial analysis. Every posting is traceable back to its source document with a complete audit trail.

Accounts Receivable & Invoicing

Create professional invoices, proforma invoices and credit notes in seconds. BetaSuite tracks every invoice from issue to payment, automatically posts receipts against outstanding balances, and generates aged debtors reports showing exactly who owes what and for how long. Automated WhatsApp and SMS payment reminders reduce debtor days without awkward phone calls from your finance team.

Accounts Payable & Supplier Payments

Match supplier invoices against purchase orders and goods received notes before approving for payment — preventing duplicate payments and overpayments. BetaSuite tracks your payables aging, generates payment run summaries and posts supplier payments automatically when settled. Capture supplier invoices by KRA PIN for VAT input credit claims on your monthly tax return.

Bank Reconciliation

Import bank statements directly from your bank and match transactions against ledger entries automatically. BetaSuite flags unmatched items for manual review and shows your reconciled versus unreconciled positions in real time. Multiple bank accounts — including M-Pesa float accounts — are supported, giving you complete visibility of your actual cash position across all accounts simultaneously.

Financial Statements & Reporting

Generate profit and loss statements, balance sheets and cash flow statements at any point in time — by branch, cost centre or consolidated across the entire business. BetaSuite produces management accounts formatted for board packs and supports comparative reporting between periods. All reports can be exported to Excel or PDF with one click, saving your finance team hours of manual spreadsheet work every month.

VAT & Tax Compliance

BetaSuite calculates VAT on every sale and purchase automatically, generates monthly VAT return summaries compatible with KRA requirements, and tracks VAT on exempt, zero-rated and standard-rated supplies separately. Tax analysis reports show your output VAT, input VAT and net liability for each period — making monthly tax filing a 10-minute task rather than a stressful month-end exercise.

Budget Management & Variance Analysis

Set annual budgets by department, cost centre or project and track actual expenditure against budget in real time. BetaSuite alerts managers when spending exceeds budget thresholds and produces budget variance reports showing overspends and underspends by category. Budget vs actual analysis is available at any time during the financial year — not just at month end.

Period Close & Audit Controls

Lock completed accounting periods to prevent backdating or unauthorised changes once month-end is finalised. BetaSuite maintains a full audit log of every posting, edit and deletion — showing user name, timestamp and the reason for any reversal. These controls satisfy the requirements of external auditors and ensure your financial records remain accurate and tamper-evident.

How BetaSuite Accounting Works

Transactions post automatically — your finance team focuses on analysis, not data entry

1

Transactions Post Automatically

Sales, purchases, payroll, stock movements and bank receipts all post to the general ledger automatically. There is no separate accounting entry to make — every operational transaction creates the correct debit and credit entries instantly.

2

Reconcile Bank Statements

Import your bank statement at month end and match transactions automatically. BetaSuite identifies unmatched items for manual review. M-Pesa statements can be reconciled the same way, giving you a clean cash position across all accounts.

3

Review & Approve Month End

Run the month-end checklist — check reconciliations, post any manual journals, run depreciation and review the trial balance. Management accounts are generated automatically with no manual reformatting required.

4

Lock Period & File Returns

Lock the completed period to prevent changes, then use the VAT summary report to file your KRA return. Financial statements for board packs and auditors are exported from BetaSuite in PDF or Excel format.

Frequently Asked Questions

Yes. BetaSuite uses a fully integrated double-entry general ledger. Every sale, purchase, payroll run, stock movement and bank receipt automatically generates the correct accounting entries without any manual posting. This means your trial balance, profit and loss, balance sheet and cash flow statement are always up to date and accurate — reflecting the true position of your business at any moment.

Yes. BetaSuite supports unlimited bank and cash accounts including your M-Pesa float account. All accounts are reconcilable — you import your bank statement and match transactions against ledger entries. M-Pesa statements from your Daraja API or Safaricom portal can be imported and reconciled using the same process, giving you full visibility of your actual cash position across all accounts.

Yes. BetaSuite calculates VAT on every transaction and produces monthly VAT summaries showing output VAT, input VAT claimable from purchases, and net VAT payable. The report is formatted to match KRA's VAT return requirements. For eTIMS-compliant businesses, all sales invoices are already submitted to KRA electronically — so your VAT return data is already validated against KRA's own records.

Yes. BetaSuite supports multi-branch operations with branch-level profit and loss reporting, separate bank accounts and cost centre analysis. For businesses operating multiple distinct companies, we support separate company setups under one subscription with consolidated group reporting. Intercompany transactions can be posted and eliminated for group financial statements.

BetaSuite's HR and payroll module posts payroll costs directly to the general ledger at the end of each payroll run. PAYE, NHIF, NSSF and NITA deductions are posted to the appropriate liability accounts ready for remittance to the respective authorities. Salary payments posted from the payroll module update the bank account balance and employee records simultaneously — no double entry required.

Yes. BetaSuite supports read-only auditor access accounts that allow external auditors to view ledger entries, drill down to source documents and run any financial report without the ability to post or modify transactions. Every entry shows the originating user, timestamp and source document reference — providing auditors with the complete evidence trail they require for year-end audit procedures.

BetaSuite produces the full suite of financial reports including: profit and loss (by branch, cost centre or consolidated), balance sheet, cash flow statement, trial balance, aged debtors and creditors, bank reconciliation statement, VAT summary, payroll summary, fixed asset register, budget vs actual variance, and custom management reports. All reports are available in real time and can be scheduled for automatic email delivery.

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